WSSA Privacy Policy

Last updated: December 04, 2022 

Overview

This notice provides the Weavers and Spinners Society of Austin’s (WSSA) privacy policy regarding the nature, purpose, use, and sharing of any Personally Identifiable Information collected via this website, wssaustin.wildapricot.org. 

Personally Identifiable Information may include: your name, email, mailing and/or home address, phone numbers, or other information that identifies you personally. This information is required for membership in our organization and to access member benefits via our Membership Website at wssaustin.wildapricot.org.

The information you provide will be used only for its intended purpose. We will protect your information consistent with the principles of local, state, and federal laws and guidelines regarding privacy and protection of personal data.

We do not require you to register or provide personal information to visit our public website (www.wssaustin.org).

Collection, use and disclosure of personal information

WSSA obtains personal information when a person fills out and submits a membership application or event registration. WSSA may also receive personally identifying information at any time from members and non-members via other means, such as email, phone calls, greeting cards, etc. Any information collected will only be used for its intended purpose: for example, to give the registrant benefits as a dues paying member of the guild, or to register a member for an event, to answer a question asked or provide help and information to members and non-members alike.

WSSA does its best to ensure that the personal information it has is accurate. Members can check and update personal information such as their name, mailing address and email address by logging in to their membership profile at wssaustin.wildapricot.org.

WSSA Board Members may be involved in processing personal data for the purposes for which WSSA obtained the data. Enrollment in programs such as workshops may require personally identifying information, such as name and email address, to be shared with a relevant third-party, such as a Workshop Instructor.

WSSA limits the personal data we collect from members to that which is necessary for offering the benefits of guild membership. WSSA may maintain some personally identifying information indefinitely as part of the history of the guild’s structure, publications, service, and contributions to the art of weaving in the United States and Texas.

WSSA does not have access to nor store member’s credit card information via wssaustin.wildapricot.org transactions. 

Credit card payments on wssaustin.wildapricot.org are handled by Affinipay. Affinipay is responsible for the security of the cardholder data that they possess and transmit. They are Payment Card INdustry (PCI) compliant. More information about their security can be found here: https://supportcenter.affinipay.com/hc/en-us/articles/360029834471-AffiniPay-security-overview

E-commerce

Several pages within wssaustin.wildapricot.org may enable members to pay for workshop or event registration, products, pay for or renew membership dues with a credit card. Unless otherwise noted, these transactions are encrypted. 

WSSA does not have access to nor store member’s credit card information via wssaustin.wildapricot.org transactions. 

Credit card payments on wssaustin.wildapricot.org are handled by Affinipay. Affinipay is responsible for the security of the cardholder data that they possess and transmit. They are Payment Card Industry (PCI) compliant. More information about their security can be found here: https://supportcenter.affinipay.com/hc/en-us/articles/360029834471-AffiniPay-security-overview

WSSA will only use personally identifiable information that a user enters during a transaction for the purposes described in that transaction, unless an additional use is specifically stated on the site.

Wild Apricot and third-party applications

WSSA shares some data (including usernames and passwords)  with Wild Apricot systems in order for certain features to be available on our Membership Website (wssaustin.wildapricot.org.) Wild Apricot also automatically collects some information for use in site management. You may view Wild Apricot’s terms and policies here: www.wildapricot.com/terms-and-policies

WSSA uses Biblionix, a library software, for making the guild’s library of books and equipment available to check out. We use members addresses, phone numbers and email addresses in this system, which records what items you check out. That information is only available to you, the guild Librarian and the guild Asset Manager. Biblionix policies are located here: https://www.biblionix.com/faqs/

WSSA uses various types of online surveys to collect opinions and feedback from its membership, as well as volunteer availability and commitments. The survey reports are only available to Board Members or Study Group Leaders who ask for this information, and submitting your information via these surveys is voluntary. 

WSSA uses MailChimp to send a bi-monthly newsletter to members. This requires an email address. You may view MailChimp’s various policies, including privacy and use of data, here: mailchimp.com/legal/

Contact us

For questions about our privacy policy, or to make requests regarding your personal information you may contact us at wssaustin.org@gmail.com. 

Or mail us at:

WSSA

P.O. Box 301167

Austin, Texas 78703